Role of Treasurer


  • Someone with financial experience who is able to produce accounts up to trial balance.
  • Can operate Sage line 50, Excel etc…
  • Proactive, can work independently and on own initiative.

What the role entails

Attend monthly committee meetings, generally the second Tuesday in the month and advise committee where necessary on financial matters of the club

Write Monthly Treasurer’s Report

Chair annual Sub-Finance Committee Meeting and produce draft budget.  Report draft budget to main committee for approval.

Produce 3 year budget forecast for Swim21. Other input may be required such as future development plans.

Track income and expenditure during course of year and compare to budget.

Review unpaid swimming fees and chase overdue payments.

Verify reconciliations performed by others for bank accounts, competitions, ASA payments, social events, etc…

Approve /setup online payment of invoices, payroll, member refunds etc

Continually review processes for improvement.

Oversee an excellent team of volunteers who contribute to producing the accounts for:

  • Competitions
  • Payroll
  • Swimming Fees
  • ASA Payments
  • Book-keeping
  • Kit

We sub-contract to a book-keeper who will post all the transactions to Sage.  You will have to check that all control accounts balance on a regular basis.  At the year-end you will be required to post the usual journals for accruals, prepayments, stock, etc and perform all the normal year end checks.  Produce lead schedules and supporting documents.  Submit all to Accountant with sage backup and invoice files etc for approval. Ensure that all documentation is kept safely for six years in line with HMRC requirements.